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Solo W-2™ — Complete Contract Administration Services

Contract Review and Negotiation, Invoicing and Collections
Solo W-2™ provides complete contract administration services for consultants and other contract professionals, including contract review and negotiation, online time and expense reporting, timely invoicing of your Solo W-2™ clients and assertive collection of your division's accounts receivable.
 

Contract Review and Negotiation for Consultants
 
 
An experienced Contracts Administrator works with you to carefully review and evaluate all new contracts with your Solo W-2™ clients, ensuring that you always work under the terms of a professionally negotiated contract that protects your interests.
 

Your Contracts Administrator negotiates the fastest possible payment terms with your Solo W-2™ clients. Most clients pay within one month. Many pay within days.
 
Your Division Administrator tracks the progress of your contracts, including purchase order limits on time and money, ensuring that you will never find yourself working under an expired P.O. or contract. Your Contracts Administrator alerts you in plenty of time to start looking for a new contract assignment, or to begin negotiations for a contract extension.
 
Your Division Administrator, working in conjunction with your Contracts Administrator, helps you negotiate contract extensions when required for the completion of a project, and helps you negotiate periodic billing rate increases when appropriate. As a contract professional, you can say goodbye to annual employee reviews. Solo W-2™ ensures that your earnings increase as fast as your abilities and the demand for your skills.
 

Online Time and Expense Reporting for Consultants
 
 
Every Solo W-2™ consultant is assigned a personal time sheet page in the Secure Members area of the Solo W-2™ web site.
 

Your personal time sheet page displays all current and historical time sheets.
 

Your personal time sheet page also contains a proprietary time sheet wizard that lets you create a separate template for each client and for each project. The time sheet wizard is fast, flexible, friendly, and supremely functional.
 

The Solo W-2™ time sheet wizard lets you:

  • Create a new template, specifying the company and contract or P.O. number.

  • Designate a Time Sheet Manager at the client to approve the time sheet.

  • Specify either e-mail, fax, or postal mail as the method to notify the Time Sheet Manager automatically that a completed online time sheet is awaiting approval.

  • Specify a date range that is either irregular, weekly, bi-weekly, half-monthly, or monthly.

  • Specify either hourly, milestone-dependent, or project-based billing rates.

  • Specify any non-standard billing rates, including professional overtime rates, stand-by rates, after-hours rates, trouble-call rates, etc.

  • Add explanatory text to the daily time sheet records.

  • Add explanatory text in a separate message field.

  • Edit or update an unsubmitted time sheet.

  • Print a PDF hard copy of a time sheet.

  • Submit a completed time sheet for approval.

  • Respond to, and/or edit, and resubmit a disputed time sheet with explanatory text.

  • Delete an unused template.
 
Your time sheet features per diem fields for recording "Lodging" and "Meals & Incidental Expenses" while on out-of-town, over-night assignments. Note: Per diem information is not submitted to the Time Sheet Manager at the client.
 

It could not be easier for you or your client:

  • You can edit, update, or submit your time sheet anytime, 24 hours a day.

  • The time sheet wizard automatically notifies your designated Time Sheet Manager, who simply clicks on a button to approve or dispute your time sheet.

  • When the Time Sheet Manager approves the time sheet, the time sheet wizard automatically alerts your Division Administrator to invoice your client.
 

The time sheet wizard automatically monitors outstanding time sheets, and alerts your Division Administrator when a time sheet is later than expected. This way, your Division Administrator is able to:

  • Remind you to submit your online time sheet for client approval, and

  • Remind your Time Sheet Manager at the client to approve your online time sheet.
 

Assertive Collection of Accounts Receivable for Consultants
 
 
As a Solo W-2™ consultant, you never have to concern yourself with the unpleasant tasks of creating invoices and collecting money. Timely invoicing and assertive collections is our specialty.
 
Our proprietary system automatically monitors outstanding invoices and alerts your Division Administrator whenever payment against a particular invoice is past due.
 
Your Division Administrator follows a prescribed escalation procedure to expedite payment of past-due accounts. We start with a polite phone call from your Division Administrator to confirm that payment is in the pipeline. While a simple phone call is usually all that is needed, problem accounts are judiciously handled with increasingly firm collection methods.
 
At all times, we seek to maintain a professional and amicable relationship with the client's Accounts Payable Department. We appreciate that timely collection of your division's revenues ensures that you receive timely paychecks.
 


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